Meeting Agenda

Providing meetings with a structured purpose

Meeting agendas can help clarify the meeting objectives. Agendas help participants to arrive prepared and ready to contribute.


Having a standardized meeting agenda template can reduce the amount of thinking needed in creating the agenda. Additionally, the standard will make it easy for participants to receive and review.

Common components of an agenda include:

  • team, committee, or project name
  • logistics such as time, date, and location
  • objective
  • roster
  • discussion topics
  • topic owner
  • time allotted to each topic and ready to contribute
Template for creating a meeting agenda.

As you may know, meetings consume a lot of organizational resources. Maximize the use of the team’s time by distributing an agenda in advance of your team’s meetings. Ideally, the agenda will be shared at least 24-48 hours before the meeting begins. Some common best practices include:

In this brief video we summarize the importance of creating an agenda for your meetings. This overview highlights the common components of a typical agenda.

Agendas, when shared prior to a meeting, can help clarify the meeting objectives. Helping participants to arrive prepared and ready to contribute. To obtain a copy of our meeting agenda template please complete the form below.

Template for creating a meeting agenda.

Download the Free "Meeting Agenda" Template (PDF)

Purchase the template to customize for your own organization

All of our tools and templates are available in Word or PowerPoint format to allow organizations to purchase and customize the templates to their brand standards.

To advance your understanding and skills around creating a purposeful agenda and using other meeting management tools to make meetings more effective, please consider participating in our Meeting Management Fundamentals certification course.

Meeting Management Certification, continuous improvement certifications

The Meeting Management Fundamentals class is perfect for individuals who are new to leadership or are looking for simple ways to improve their meeting effectiveness. The Meeting Management Fundamentals course provides a variety of meeting management tools and techniques on how to:

  • Create an agenda
  • Lead and facilitate a meeting
  • Manage participants
  • Coordinate next steps and improve future meetings

Need help implementing meeting management best practices?

Schedule a 30 minute coach call today and let’s talk through the details. 

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